Sacred Steps

We, the organizing committee of the Sacred Steps Retreats, are committed to protecting your privacy and personal data. This privacy policy explains how we collect, use, disclose, and protect the personal information you provide to us in connection with your registration for and participation in this retreat.

Information We Collect
We collect the following personal information from you when you register for the Sacred Steps Retreats:

• Full Name
• Gender
• Phone Number
• Email Address
• City, Country
• Bank Account Number (for payment and/or refund purposes, if applicable)

Legal Basis for Data Processing
We process your personal data based on:

• Consent By completing and submitting the registration form, you consent to the collection and processing of your personal data in accordance with this privacy policy.
• Contract Performance Data processing is necessary to perform the agreement between you and the organizing committee, namely to process your registration and facilitate your participation in the retreat.
• Legitimate Interests: We may process your data for legitimate interests, such as to communicate with you about event details, to improve our services, and to prevent fraud.

Purpose of Data Use
The personal information you provide will be used for the following purposes:

• To process your registration for the Sacred Steps Retreats.
• To send you registration confirmation, payment information, and other event details.
• To contact you regarding the event, including schedule updates, location changes, or other important information.
• To process payment of registration fees and, if necessary, to issue refunds.
• To provide customer service and respond to your inquiries or requests.
• To improve the quality of our services and event organization in the future.
• For security purposes and fraud prevention.
• To facilitate your accommodation and transportation during the conference.

Data Disclosure
We will not sell, trade, or rent your personal information to third parties. However, we may disclose your information to the following parties in certain circumstances:

• Service Providers: We may share your data with third-party service providers who assist us in organizing the conference, such as online registration platform providers, payment processors, and email service providers.
• Hotels: We will share your data, specifically your name, phone number, and booking details (if any), with the hotel where the conference is held or with hotels that cooperate with us, for the purpose of making room reservations and arranging your accommodation.
• Travel/Transportation Partners: We will share your data, specifically your name, phone number, and travel details (if any), with travel/transportation partners who cooperate with us, for the purpose of arranging your transportation to and from the conference location, such as bus providers, shuttles, or travel agents.
• Legal Obligations: We may disclose your information if required by law, regulation, legal process, or a valid government request.
• Emergency Situations: In an emergency involving a threat to someone’s physical safety, we may disclose relevant information to the authorities.
• These third parties are obligated to protect your personal data in accordance with the applicable standards within their organizations.

Data Security
We implement reasonable and appropriate security measures to protect your personal data from unauthorized access, use, or disclosure. These measures include, but are not limited to, strict access controls. However, no method of transmission over the internet or electronic storage method is completely secure. Therefore, we cannot guarantee the absolute security of your data.

Data Retention
We will retain your personal data for as long as necessary to fulfill the purposes outlined in this privacy policy, or as required by applicable laws and regulations. After that, your data will be deleted or anonymized.

Data Subject Rights
In accordance with the Singapore Personal Data Protection Law, you have the following rights regarding your personal data:

• Right of Access: You have the right to request information about your personal data that we process and to obtain a copy of that data.
• Right to Rectification: You have the right to request the correction of your personal data that is inaccurate or incomplete, as long as the personal data does not affect the registration process, hotel bookings, or non-cancelable travel bookings.
• Right to Erasure: You have the right to request the erasure of your personal data in certain circumstances, such as when the data is no longer necessary for the purposes for which it was collected and as previously mentioned.
• Right to Restriction of Processing: You have the right to request the restriction of processing of your personal data in certain circumstances.
• Right to Object: You have the right to object to the processing of your personal data in certain circumstances, such as for direct marketing purposes.
• Right to Withdraw Consent: If the processing of data is based on your consent, you have the right to withdraw your consent at any time.
• To exercise your rights, please contact us using the contact details provided below.

Changes to Privacy Policy
We may update this privacy policy from time to time. We will notify you of significant changes by posting the updated privacy policy on the event website or by sending you a notification via email. You are advised to review this privacy policy periodically.

Contact Us
If you have any questions, complaints, or requests regarding this privacy policy or the processing of your personal data, please contact us via:

• Email: newvisioncc1@gmail.com
• Phone Number: +65-97544507

Effective Date: 6 March, 2025